Recruitment pipeline template
A recruitment pipeline app for roles, candidates, interviews and hiring decisions. Track human feedback and move candidates through a guarded process from intake to hire.
What is this recruiting template?
Shortlist links each candidate to an open role and keeps interview rounds, feedback and decisions together. Recruiters can schedule a round, record a human recommendation, move a candidate to an offer after completed positive feedback, and record an accepted hire. Rejected candidates can return to Screening. This pilot uses ToolJet Database and fictional records; browser validation, packaging and clean-install proof are tracked separately.
- Screens
- 4 connected pages
- Data source
- ToolJet Database
- Language
- English
- Appearance
- Light + dark themes; visual review pending
Built for Recruiters and hiring coordinators managing a small, collaborative recruiting pipeline.
Keep each hiring decision connected to its context.
A recruitment pipeline app for roles, candidates, interviews and hiring decisions. Track human feedback and move candidates through a guarded process from intake to hire.
- Recruiting desk
Prioritize candidates and interviews
Open an active candidate or an upcoming interview directly from the recruiting desk.
- Candidates
Create and manage candidate records
Add a candidate with a unique email, open role, recruiter, source and application context.
- Candidate workspace
Schedule interviews and record decisions
Record completed feedback, reject or reopen a candidate, and progress through Interview, Offer and Hired with explicit guards.
- Roles
Maintain role intake
Create a role with a hiring manager and location. Pause or close intake without removing existing candidates.
What does the template cover?
A candidate desk with interview context
The desk displays four active candidates ordered by stage and two upcoming scheduled interviews, with native actions tied to each candidate.
Open roles and candidate intake
Create open roles and candidate records. Duplicate candidate emails and unavailable roles are blocked at intake.
Interview rounds and human feedback
Schedule distinct interview rounds and record status, interviewer, format, feedback and a human recommendation. Completed feedback needs an explicit recommendation.
Guarded offer and hiring decisions
Offer requires completed Advance feedback and no outstanding scheduled rounds. Hire requires an accepted-offer confirmation and an open role; rejected candidates can reopen in Screening.
ToolJet Database with sample data
The pilot uses 2 tables with fictional records. No external database is needed to explore the source app.
| Table | Sample data | What it stores |
|---|---|---|
| Roles | 4 sample roles | Three open roles and one paused role with departments, managers, locations and role briefs. |
| Candidates | 8 sample candidates | Fictional candidates across six stages, including scheduled and completed interview rounds and decision history. |
English desktop pilot. No automated candidate ranking, protected-attribute fields, calendar invitations, outbound email, offer documents, e-signature or tested access roles. One candidate record per email. Hired is terminal. Reads are limited to the first 1,000 rows per table and writes stop above that cap. Deployment and download await package and clean-install validation.
Make it yours with AI.
This design is a starting point. Describe the look you want, add your logo and brand colors, or ask for new features in a prompt. Use the starter prompt to build your own version in the ToolJet AI builder, or use a suggested prompt to modify an app you already have. Review and test the result.
Suggested prompts describe changes you can request. Additional features and translations still need to be built and tested.
How to use this template.
Add it to your workspace
Choose ToolJet Cloud, or download the application package to import into your self-hosted instance once the template is released.
Start with the included database
Explore the sample records in ToolJet Database, then add your records and configure the workflow for your team.
Make it work your way
Describe your preferred design, branding, and new features in the AI builder. Test your workflow, then share your app with the people who need it.
Template FAQs
What does this recruitment template include?
It includes role intake, candidate creation, interview rounds, human feedback, guarded hiring stages and decision history.
Does it rank candidates automatically?
No. Recommendations and decisions are entered by people. The pilot does not include automated scoring or protected-attribute fields.
Can I change the design or hiring process with AI?
Yes. Use a prompt to ask for your branding, a different layout, additional fields or a revised workflow. Validate the generated changes before using them with real candidates.
Does it send interviews or offer letters?
No. The app records interview plans and hiring decisions. Calendar invitations, email, offer documents and e-signatures are outside this pilot.
What must happen before an offer or hire?
Offer requires at least one completed interview with an Advance recommendation and no scheduled interviews remaining. Hired requires an open role and explicit confirmation that the offer was accepted.
Expense reimbursement
Receive individual expense claims, review receipt references against saved per-expense limits, and record approval or reimbursement.
Security exception management
Track time-limited security exceptions with a risk owner, compensating controls, recorded assessment and remediation evidence.
Employee probation reviews
Coordinate employee probation reviews using role-specific periods, manager feedback, competency scores and documented confirmation or extension decisions.