Admissions and enrolment pipelines
Applicants by programme and stage, document tracking, counsellor ownership and automated reminders.
Education
Student operations tools built by AI, on your SIS and LMS data
Admissions follow-ups, batch scheduling, attendance exceptions and support cases still run through spreadsheets and inboxes. Describe the tool and ToolJet builds it on your student information system, LMS and CRM, with access scoped so counsellors see their cohort and administrators see the whole institution.
- Admissions and enrolment pipelines
- Batch and timetable scheduling
- Attendance and intervention tracking
Admissions pipelineAutumn intake · counsellor viewSSOAudit onProduction
Applications1,842+11% vs last year
Offers accepted63%target 65%
Documents pending21854 overdue
| Applicant | Programme | Counsellor | Status |
|---|---|---|---|
| Aisha Rahman | MSc Data Science | S. Ito | Enrolled |
| Lucas Ferreira | BBA | L. Novak | Awaiting docs |
| Mei Lin | MSc Finance | S. Ito | Enrolled |
| Tomás Herrera | MBA | M. Diaz | Flagged |
Remind applicants with documents overdue by 7 days and notify their counsellor
Scheduled reminder workflow added · awaiting your review
41,000+stars on the open-source core
SOC 2 Type IIISO 27001 and GDPR · Visit the trust centre
Your infrastructureCloud, VPC, on-premise or air-gapped
100+ connectorsplus any REST or gRPC endpoint
No engineering ticket needed
Describe the tool you need. ToolJet builds it.
Type what you want in plain language. ToolJet generates the pages, queries and logic as a working app. Connect your data, set who can see what, and review the generated logic before publishing. Edit the app on the canvas afterwards.
- Working app, not a mockup
- Review access rules before publishing
- Free to start, per-builder pricing
Built on the systems education teams already run
Google Sheets
Salesforce
HubSpot
PostgreSQL
MySQL
Google Calendar
Gmail
Slack
Have developers? They can build the same apps from
through the ToolJet plugin
What education teams build with ToolJet
Batch, cohort and timetable scheduling
Instructor availability, room capacity and clash detection, with changes visible to everyone affected.
Attendance and intervention tracking
Exceptions by cohort, intervention notes and outreach logs scoped to the responsible staff.
Student support and case management
Requests by category with SLAs, owners and status, integrated with email and calendar.
Faculty and staff operations
Onboarding, leave, workload and approvals for academic and administrative staff.
Reporting for leadership and regulators
Dashboards from your SIS and warehouse with the breakdowns leadership and accreditation bodies ask for.
How institutions roll it out
- 01
Connect the systems of record
SIS, LMS, CRM and Google Workspace or Microsoft 365 connect once with scoped credentials.
- 02
Scope access by cohort and role
Counsellors see their applicants, instructors their batches, administrators everything. Row-level rules are set as part of the build.
- 03
Start with one intake
Pilot the pipeline or schedule for one programme, refine with the team on the canvas, then extend.
- 04
Automate the reminders
On Self-hosted, scheduled and event-driven workflows send reminders, escalate overdue items and post updates to Slack or email.
In production
Teams already running on ToolJet
Built in, not bolted on
The controls your compliance team already expects
Student records carry privacy obligations in every jurisdiction. Row-level access, institutional SSO and an audit trail come with every app; self-host if your data must stay on campus.
Single sign-on and SCIM
SAML, OIDC and LDAP on Team and above. Enterprise adds SCIM provisioning and directory group sync.
Permissions down to the row
Workspace, app, page, component and query-level access. Row-level security scopes records to the right person.
Audit logs and SIEM export
Platform events with actor, resource and timestamp; configurable retention; export to your SIEM.
Runs where you say
Choose managed ToolJet Cloud or self-host in your VPC or on-premise. Air-gapped operation, builder BYOK and a customer-hosted AI gateway require Self-hosted Enterprise add-ons. Local inference also requires a supported local model.
Security and governance features vary by plan. Workflows and Agent Builder are available on Self-hosted only; BYOK is a Self-hosted Enterprise add-on. Compare plan availability.
Two ways to get there
Build it yourself, or bring our engineers in
Self-serve
Your team, your pace
Start free. Describe the tool, refine it on the canvas, and ship it under your own access rules. Start with one app, then test it with your team before rolling it out.
Start free
Professional services
Forward-deployed engineers, embedded with your team
When the timeline is fixed or the process is tangled, our engineers build alongside you: scoped delivery, production-ready apps, and knowledge transfer so your team owns the result.
Talk about a projectQuestions education teams ask before they start
Can staff see only their own students?
Yes. Row-level security scopes records to the signed-in counsellor, instructor or department, on top of page and query permissions. Administrators get institution-wide views.
Does it integrate with our SIS and LMS?
ToolJet connects to your databases and to any REST, GraphQL or gRPC API, which covers most student information systems and LMS platforms, alongside 100+ native connectors including Salesforce, HubSpot and Google Workspace.
Can we host it ourselves?
Yes. Self-host on Docker, Kubernetes, Helm or OpenShift on campus or in your cloud, or use ToolJet Cloud. Student data stays where your policy requires.
Do we need developers?
No. Describe the tool and ToolJet generates a working app on your data; staff refine it on the canvas. Your IT team connects systems and reviews permissions. Developers can extend apps in JavaScript or Python when needed.
How is it priced for a large institution?
Pricing is per builder, not per user. Every plan includes an end-user allowance and Enterprise includes unlimited end users, so rolling a tool out widely does not add a seat for every viewer. The pricing page lists the allowance on each plan.
Run the next intake on one pipeline instead of twelve spreadsheets
See it on your SIS data with an engineer.
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